Sponsors
Exhibition Stall – Bare Space
All exhibition stalls will be provided as Bare Space.
Bare Space is intended for exhibitors who wish to design and construct their own customised exhibition booth from scratch.
Exhibitors shall be solely responsible for the design, fabrication, installation, branding, and dismantling of their booth.
All materials, equipment, and manpower required for booth construction must be arranged directly by the exhibitor.
The Organising Committee will provide only the allotted exhibition space and power connection.
Exhibition Stall Guidelines
1. Stall Possession, Setup & Dismantling
Stall possession will be handed over from 11:59 PM onwards on 4th December 2026.
All stalls must be fully completed and exhibition-ready by 6:00 AM on 5th December 2026. No construction or fabrication work will be permitted after this time to allow housekeeping and venue preparations.
Dismantling and removal of exhibits shall commence only after the exhibition closes on 6th December 2026. All materials must be removed on the same day unless otherwise instructed by the Organising Committee.
Any revision to the setup or dismantling schedule will be communicated by the Organising Committee closer to the Conference.
Please note that the above setup, possession, and dismantling schedule is tentative and may be revised closer to the Conference dates based on venue requirements or operational considerations. Any changes will be communicated to all exhibitors well in advance by the Organising Committee.
2. Stall Construction & Branding
No part of any stall structure, exhibit, branding, or display may extend beyond the allocated exhibition space.
No additional fittings, name boards, banners, covers, logos, balloons, or display elements may be attached, glued, nailed, screwed, or drilled onto the venue structure.
Only double-sided tape may be used for branding purposes. Painting, wallpapering, or applying printed graphics directly onto venue surfaces is not permitted.
Banners, standees, and promotional displays may only be placed within the designated stall area. Display or promotional material outside the allotted stall space or elsewhere within the venue is strictly prohibited.
Any damage caused to the venue or exhibition infrastructure shall be chargeable to the exhibitor.
3. Electrical & Power Supply
Each stall will be provided with a power connection.
Additional electrical load or three-phase power connections may be arranged at an additional cost, subject to availability.
All electrical wiring must be properly concealed, securely taped, and approved by the venue's Chief Engineer. Temporary or loose electrical connections will not be permitted.
4. Safety & Compliance
Exhibitors must comply with all venue fire, health, safety, and statutory regulations.
All exhibits, materials, and products displayed must comply with applicable Government regulations and safety standards.
During setup and dismantling, all personnel must wear appropriate safety gear, including closed safety footwear and safety helmets.
Personnel working in guest corridors during setup or dismantling must wear their company's crew T-shirt or other identifiable uniform.
All contractors, labourers, technicians, and booth personnel must carry a valid Government-issued photo ID while entering and working within the venue and produce it upon request.
5. Stall Operations
Sharing or subletting of stalls is strictly prohibited and shall be treated as a breach of contract. The Organising Committee reserves the right to cancel the stall allocation without refund and impose applicable penalties.
All exhibits, products, and promotional materials must comply with applicable Government of India laws and regulations.
Any materials retained overnight within the stall shall be at the exhibitor's sole risk. The Organising Committee and the Venue shall not be responsible for any loss, theft, or damage.
6. Housekeeping
Exhibitors are responsible for ensuring that their appointed stall contractor thoroughly cleans and vacuums the stall immediately after completion of construction and before the exhibition opens.
The stall must be handed over in a clean, safe, and exhibition-ready condition before the commencement of the Conference.
Terms & Conditions
1. Booking & Confirmation
Stall/partnership allocation will be on a first-come, first-served basis, subject to receipt of full payment.
Bookings will be confirmed only after the Organising Committee receives the complete payment.
The Organising Committee reserves the right to accept or reject any sponsorship or exhibition application without assigning any reason.
Acceptance of sponsorship applications shall be at the sole discretion of the Organising Committee. Applications that, directly or indirectly, do not align with the objectives or values of the Conference may be declined.
2. Payment Terms
Stall allocation will be considered final only after receipt of 100% payment.
Failure to clear dues by the due date may result in cancellation and release of the stall.
3. Exhibition & Event Management
While every effort will be made to deliver all sponsorship benefits and exhibition arrangements as published, the Organising Committee reserves the right to make modifications whenever circumstances require.
The Organising Committee reserves the right to allocate, reallocate, modify, or reconfigure exhibition booths, floor plans, venue layout, programme schedule, or other event arrangements whenever considered necessary.
Such changes shall not constitute grounds for cancellation or compensation.
4. Liability & Insurance
The Organising Committee shall not be responsible for any loss, theft, damage, or personal injury involving exhibitors, sponsors, their representatives, or their property during the Conference.
Sponsors and exhibitors are advised to arrange adequate insurance coverage for personnel, exhibits, equipment, and other valuables.
5. Governing Law & Dispute Resolution
These Terms & Conditions shall be governed by the laws of India.
Cancellation & Refund Policy
No refunds will be provided for cancellation.
Sponsorship Enquiry & Contact
Interested partners and collaborators are invited to connect with us to receive priority updates and explore sponsorship and partnership opportunities.
For further information or to discuss customised partnership options, please contact:
Email: tisctofficial@gmail.com